Langston University

Disclosure and Reporting Requirements

Computer Use and Electronic Communications Policies

While LU’s IT Department desires to provide a reasonable level of freedom and privacy, users should be aware that all LU-owned equipment, network infrastructure, and software applications are the property of LU and therefore are to be used for official use only. Also, all data residing on LU-owned equipment is also the property LU and therefore, should be treated as such, and protected from unauthorized access. The following activities provide a general roadmap to use LU’s technology resources in an acceptable manner:

• All passwords used to access LU systems must be kept secure and protected from unauthorized use.
• No user account can be shared between individuals. Authorized users are responsible for the security of their own passwords and accounts.
• Do not transfer personally identifiable information on portable equipment and storage devices.
• Public postings by employees from a LU email address should contain the following disclaimer stating that the opinions expressed are strictly their own and not necessarily those of LU, unless the posting is in the course of business duties:
  • Any views or opinions presented in this message are solely those of the author and do not necessarily represent those of Langston University. Employees of Langston University are expressly required not to make defamatory statements and not to infringe or authorize any infringement of copyright or any other legal right by electronic communications. Any such communication is contrary to LU policy and outside the scope of the employment of the individual concerned. LU will not accept any liability in respect of such communication, and the employee responsible will be personally liable for any damages or other liability arising.
• All computers residing on the internal LU network, whether owned by the employee or LU, shall be continually executing approved virus-scanning software with a current, up-to-date virus database.
• Employees must use extreme caution when opening e-mail attachments received from unknown senders.
• Personally identifiable information cannot be sent via electronic means and should be transferred within the internal network or through secure VPN connections.
• Off-campus work should be completed via a secure VPN connection so that no data is transferred off-network.
• All workstations should be kept secure. Users should lock the workstation when not attended to protect unauthorized users from accessing secure files.

For more information, please reference the following document: