Langston University

In 1973, Congress passed Section 504 of the Rehabilitation Act of 1973 (Section 504), a law that prohibits discrimination on the basis of physical or mental disability (29 U.S.C Section 794) states: 

No otherwise qualified individual with a disability in the United States…shall, solely by reason of her or his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance…The Office of Civil Rights in the U.S. Department of Education enforces funding from the Department.  The Section 504 regulation applies to all recipients of this funding, including colleges, universities, and post-secondary vocational education and adult education programs.  Failure by these higher education schools to provide auxiliary aids to students with disabilities that results in a denial of a program benefit is discriminatory and prohibited by Section 504. 

Prohibits state and local governments from discriminating on the basis of disability. The Department enforces Title II in public colleges, universities, and graduate and professional schools. The requirements regarding the provision of auxiliary aids and services in higher education institutions described in the Section 504 regulation are generally included in the general non-discrimination provisions of the Title II regulation. 

• Acquired Brain Injury 

• Attention Deficit Hyperactivity Disorder 

• Blind and Low Vision 

• Deaf and Hard of Hearing 

• Learning Disabilities 

• Medical Disabilities 

• Mental Health Disabilities 

• Mobility Impairments 

Academic Accommodation Form: This form may be used to submit a request for accommodations for academic/class. 

Individuals requesting accommodation are required to: 

Submit documentation about the disability. Documentation can be submitted by email to luada@langston.edu, in-person in our office Page Hall Room 117 or 119, or attach to the Academic Accommodation form. We can accept a dated letter from a professional, a copy of evaluation, or a copy of the 504/IEP (if you had one) that states the diagnosis. 

After we receive and review the documentation, you will receive a letter via email requesting you to contact the ADA Office to schedule an Intake Meeting. This is when we discuss how your diagnosis affects you personally, what things you may struggle with, determine all accommodations that you are eligible for, and let you know how those accommodations will work at the university level. These intake appointments are done over the phone or in the ADA Office in Page Hall Room 117 and 119.  

Once eligibility has been established, accommodations are provided on a course-by-course (or exam-by-exam) basis. 

*Remember you will need to re-apply for accommodations each semester* 

ADA Office is dedicated to making sure students with disabilities have reasonable accommodations they need to educate, excel, and lead at Langston University. Below is a list of possible reasonable academic accommodations and support services.  

*Note- not an exhaustive list 

• Extended Time to Take Tests/Exams 

• Excused Absences Related to Illness or Medical Appointment 

• Opportunity to Make-up Missed Assignments Due to Absences Related to Illness 

• Preferential Seating in Classroom 

• Recording lectures 

Housing Accommodation Form: This form may be used to submit housing accommodation request only 

Students interested in University housing are required to complete a Residence Life Housing application and submit it to the Office of Residence Life.  Students who require special housing accommodations due to a documented disability covered by the American with Disabilities Act of 1990 (ADA), must complete the required Housing Accommodation Form. Requests for housing or residence life accommodations will be granted if they are reasonable and are supported by the student’s documented medical, psychological, or disability related needs. Disabilities covered by ADA includes, but not limited to, visual impairments, permanent physical disabilities, chronic medical conditions, and psychiatric disabilities which may require special housing accommodations based on their condition.  Some disabilities have a prognosis that traditionally changes after treatment or over time and in some cases documentation may need to be updated to identify the current level of functioning. 

Langston University does not discriminate in the provision of housing to students with disabilities.  We are committed to providing comparable, convenient, and accessible housing to students with disabilities at the same cost as others. Langston University will maintain an adequate supply of housing for students with disabilities, and that the University will make reasonable modifications to its housing policies, procedures, and practices when the modifications are necessary to avoid discrimination, unless the University can demonstrate that making the modifications would fundamentally alter the nature of the housing services provided by the University. 

Things To Remember

• Submit documentation about your disability. Documentation can be submitted in the ADA Office, Page Hall Rm. 117 & 119, email to luada@langston.edu, or uploaded to the Housing Accommodation form. We can accept a dated letter from a medical provider or a credited evaluator.  

• Documentation should be typed or printed on letterhead, dated, signed and legible with the name, title and professional credentials of the evaluator or medical provider. Most importantly, the documentation should clearly identify the housing accommodation request. 

All incoming freshmen/transfer students can submit documentation once accepted into the university. 

• All documentation is thoroughly and confidentially reviewed by the ADA Office according to the ADA (1990) standards. 
• Notifications of approvals/denials are sent to the student’s Langston email and Hall Residential Director. 
• ADA Office reserves the right to request additional documentation if the information does not address the student’s request if information is missing. 
• We are typically able to honor most requests that are submitted each year, and work with each student on an individual basis. We will notify you ahead of time in the event that we believe we are not going to be able to provide the requested accommodations. 
• The earlier you are able to submit your request, the more likely it is we will be able to reserve the appropriate space for you. 

Asthma documentation should include suggestions for minimizing the allergic reactions to most common allergies. Documentation should include: 

• Diagnosis and allergens 

• Frequency of attacks (i.e. constant, intermittent) 

• Severity of attacks (i.e. mild, moderate, severe) 

• Current medications and prescriptive treatments 

• Recommendation to assist in controlling allergens within university housing 

Please note: Documentation is considered incomplete/invalid if it does not include all information as stated above. 

Notice: 

Please note we cannot guarantee another space will be available at a later time if a student is granted special housing accommodations and turns down the opportunity to live in a space that accommodates their need in hopes of getting another selected space and/or building. 

Emotional Support Animal Request: Submit this form, upload full body photo of your animal, upload ALL updated vaccinations, and your ESA letter. Submissions for photos, vaccinations, and letters can also be made in our office, Page Hall Rm 117 and 119 or email to luada@langston.edu. 

Langston University recognizes the importance Emotional Support Animals as defined by the Americans with Disabilities Act Amendments Act (ADAAA) and the broader category of “Support Animals” under the Fair Housing Act that provide physical and/or emotional support to individuals with disabilities. Langston University is committed to allowing the use of Emotional Support Animals necessary to provide individuals with disabilities an equal opportunity to use and enjoy university residential housing. 

In accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA), and the Fair Housing Act (FHA), animals that support students with disabilities are welcome on campus. 

Service Animals is defined differently than Emotional Support Animals and because of this, there are different requirements and approvals for each type of animal on campus.
 

Service Animals 

The Americans with Disabilities Act of 1990 (ADA) defines service animals as “dogs that are individually trained to do work or perform tasks for an individual with a disability.”  This includes individuals with physical, sensory, psychiatric, intellectual, or other mental disabilities.  “The task or work a dog has been trained to provide must be directly related to a person’s disability”. 

 For service animals the University will not require documentation regarding the use of a service animal if the disability and service provided is apparent.  If the disability is not readily apparent the University may ask the person for documentation of a disability related need for an assistance animal. Documentation should include only whether the animal is required because of a disability and what work or task the animal has been trained to perform. Service animals are requested to wear appropriate cape or harness identifying them as a service animal.  

A student with a documented disability does not need an accommodation to have a service animal on campus, but they must notify the ADA Office prior to bringing the animal on campus.  We will notify various campus community members (public safety, dining services, environmental services, libraries, residence life and the student’s faculty) of the animal’s permitted presence on campus. Generally, service animals are permitted anywhere on campus that students are permitted with a few exceptions. See Emotional Support Animal policy for more information. 
 

Emotional Support Animals 

Emotional Support Animals are not defined under the ADA; these animals are not specifically trained to assist individuals with disabilities. Although, students with certain disabilities may find their symptoms reduced by the comfort and presence of an animal. 

Emotional Support Animals are only permitted on campus with formal accommodation approval from ADA Office. Students who wish to request this housing accommodation must go through the ESA process. 

If approved for an Emotional Support Animal accommodation, students and the Hall Residential Director will be emailed an ESA Approval letter.  

For students to meet the need of having an accommodation for an emotional support animal: 

• the student has a documented disorder that rises to the level of a disability, i.e. has a physical or mental impairment that substantially limits one of more major life activities, and; 

• the animal is necessary to afford the student with a disability an equal opportunity to use and enjoy their dwelling; and 

• there is an identifiable and documented connection between the disability and the assistance the animal provides. The University will allow only those emotional support animals that are allowed by local and state laws and conform to standards within these laws.    

Please review the Emotional Support Animal Policy for more info. 

Student’s Responsibility 

Students using a service animal or emotional support animals are responsible for the animal’s behavior. Service animals or emotional support animals must comply with leash laws and be controlled by the student at all times. The student is ultimately responsible for the cleanliness, grooming and health of the animal, as well as ensuring that proper vaccinations are current, and taking responsibility for the proper disposal of all waste.  *See Emotional Support Animal Policy*  

Student must present documentation that the animal has all current immunizations and rabies vaccination required prior to moving the animal into campus residential facilities.  Langston University reserves the right to require proof of updated vaccinations at any time during the animal’s residency.   

• Residential students who use service or emotional support animals should meet with the Director of Residence Life before the start of the semester to discuss procedures for appropriate management. 

• Animals must leave campus if the student leaves overnight or during University breaks.  

• Student is responsible for paying any damage to university property or pest treatment caused by the animal.  

• If the animal’s behavior is disruptive, aggressive or destructive, the student will be held responsible and may be asked to remove the animal from campus. 

• The university reserves the right to request and obtain proper documentation to ensure compliance with these requirements. 

Emotional Support Animals are only permitted in the student’s assigned dorm room. Emotional Support Animals are not permitted in other student’s rooms, common areas of the student’s dorm or in the other campus buildings. Please see Emotional Support Animal Policy. Please keep in mind this process can take up to 30 days to be approved. Students can only have the APPROVED ESA in housing. Meaning, your ESA must be the same ESA you applied for on this form. Any ESA replacements or additions must apply separately. 

Langston University complies with the American with Disabilities Act (ADA) and all applicable fair employment practices. According to the Americans with Disabilities Act, a reasonable accommodation is any modification or adjustment to a job or the work environment that will enable a qualified applicant or employee with a disability to participate in the application process or to perform essential job functions. An individual with a disability requiring the accommodation must be otherwise qualified, and the disability must be known to the employer. In addition, an employer is not required to make an accommodation if it would impose an “undue hardship” on the operation of the employer’s business. 

Please email the ADA Office at luada@langston.edu. A member from the ADA Office will contact you within 7 days to initiate the process for Employee Reasonable Accommodations.

Additional information will be required to determine whether your impairment is a disability.