Langston University

Graduation and Transcript Request FAQs

Graduation FAQs

Q: Is my degree conferred when I walk in commencement?
A: No, the Office of the Registrar will complete a final review to confirm all course requirements were met before the degree is conferred. Please allow for 2-4 weeks for degrees to be conferred.

Q: When will my transcript indicate my degree is awarded?
A: All degrees are conferred in the order they were submitted to the Office of the Registrar. Allow 2-4 weeks for your degree statement to be posted to your academic transcript after end of term processing is complete.

Q: I only see my scholastic honors on my transcript, but not on my diploma. Why is it not listed on my diploma?
A: Langston University only places scholastic honors, minors, and concentrations on official transcripts. Scholastic honors, minors, and concentrations are not listed on the diploma.

Q: I did not receive academic honors, but made all “A’s” letter grades at Langston and had a 3.0 GPA. My transfer work did include one “D,” but why did I not receive scholastic honors?
A: Scholastic honors are awarded each semester to those full-time students who maintain a minimum grade point average of 3.00 with no grade below a “C.” Students who maintain a grade average of 4.00 (all grades “A”) are eligible for membership in the President’s Honor Cabinet. Honors are awarded the bachelor’s degree for excellent performance in all areas of study. To receive the following honors, a student must have no grade below a “C” in all college work, transfer hours included. Cum Laude Grade point average of 3.00 to 3.39, Magna Cum Laude Grade point average of 3.40 to 3.69, and Summa Cum Laude Grade point average of 3.70 to 4.00. With Distinction Awarded to students who graduate with a grade point average of 3.00 or higher and did not complete a minimum of 45 upper-division hours at Langston University. Note: Repeats, academic reprieves, and academic renewals are not excluded from this policy. (See Course Catalog).

Q: What is the maximum number of hours I can have remaining to participate in the commencement ceremony?
A: The maximum amount of hours a student may have remaining to complete is 9 hours.

Q: Are the only requirements I must meet for my degree to be conferred the course requirements for my degree?
A: No, there are specific requirements set by the Oklahoma State Regents for Higher Education and Langston University and any specific program that students must meet also. The Office of the Registrar confirms that the student has met all requirements before conferring a degree. (See Course Catalog). As a reminder, the Office of the Registrar makes the final determination for degree conferral.

Q: How long does it take to receive a preliminary graduation review?
A: If the graduation application deadline was met a student will receive a preliminary review in 6-8 weeks. If the student submitted their graduation application late, allow 10-12 weeks to receive a preliminary review.

Q: I did not have a $0 balance when my degree was conferred, and I paid my balance off later, do I need to contact the Office of the Registrar to let them know I paid my bill?
A: Yes, you will need to contact the Office of the Registrar to inform them that you have a zero balance. If the Office of the Registrar is not contacted we will not know if the student paid their balance in full, so their diploma cannot be ordered.

Q: When will I receive my diploma?
A: 6-8 weeks after your degree is conferred and it will be mailed to the address on your Graduation Application.

Q: What happens if the student misses the transfer transcript deadline?
A: Their degree will not be conferred, they must re-apply for graduation, pay the $25 application fee, and must meet the new transfer transcript deadline for the corresponding semester the student is applying for graduation.

Q: Is there a deadline to clear an “I” for my degree to be conferred for the term I am applying for graduation?
A: Yes, an “I” must be cleared by the same deadline as the transfer transcript deadline. If this deadline is missed the student must re-apply for graduation.

Q: What are the requirements for graduation?
A: Potential candidates scheduled to complete their Academic program for Fall 2021, Spring 2022, or Summer 2022 can submit an application to be considered to participate in the commencement ceremony for Spring 2022. A candidate must have less than 9 hours to complete by Summer 2022. Students must have a zero balance in order to participate in the Graduation Ceremony by March 1, 2022. Please contact the Office of Enrollment Management to schedule a meeting to request any accommodations prior to March 1, 2022.

Q: When can I submit for degree review?
A: Once you earn 90 semester hours, you may submit a degree review check to see what courses are remaining in order to complete your undergraduate degree requirements.

Q: What if I am currently enrolled in another institution or would like to complete my remaining hours elsewhere?
A: If you wish to complete classes at another institution while enrolled at Langston University or complete your last hours at another institution, you must obtain prior permission from your advisor and the Dean of the department for your program of study. You also must obtain permission from the Vice President of Academic Affairs if the course(s) will be an overload. Please complete the request on a Dual Enrollment Form and submit it to Registrar’s Office.

Q: When is my degree conferred and is there a fee?
A: To the candidates, your degree is not conferred until after grades have been received and processed by the Registrar’s Office. IF for some reason you do not complete your requirements at the time you filed for graduation, you will need to complete another degree application and change the date to the semester you expect to graduate. A $25 application fee will incur with these requests.

Q: What if I am graduating with honors?
A: Honors are awarded the bachelor’s degree for excellent performance in all areas of study. To receive the following honors, a student must have no grade below a “C” in all college work, transfer hours included. With Distinction Awarded to students who graduate with a grade point average of 3.00 or higher and did not complete a minimum of 45 upper-division hours at Langston University. Those students transferring from an Oklahoma junior college may graduate with the same honors as a four-year resident student.

Q: What are the GPA requirements to qualify for honors?
A: Cum Laude Grade point average of 3.00 to 3.39; Magna Cum Laude Grade point average of 3.40 to 3.69; and Summa Cum Laude Grade point average of 3.70 to 4.00.Q: How do I apply for graduation?
A: The graduation application form is available in the Registrar’s Office or can be printed online at click here to access the graduation application online.

Q: Will I get my actual diploma at graduation?
A:Only diploma covers will be issued at graduation. Your actual diploma will be mailed 6 to 8 weeks after degrees are conferred. Students may choose to pick up their diploma from the Registrar’s Office once ready.

Transcript Request FAQs

How can I request a transcript?
Answer: Through the Self-Service portal, in person, or through Parchment.

How many transcripts can I request?
Answer: For in-person and Self-Service transcript request up to 5 transcripts can be print per day.

What is the fastest method to receive a transcript?
Answer: Students may receive an eTranscript within 24 hours or less if they do not have any transcript impacting holds who attended Langston University fall 2000 forward. Students who attended prior to fall 2000 are not eligible to receive an eTranscript within 24 hours due to additional processing needed.

How do I know if my transcript ordered through Parchment will not be processed?
Answer: A notification is sent to the email address provided by the student if a transcript cannot be released due to transcript impacting holds.

Can I add attachments to transcripts requested through Parchment?
Answer: Yes, students may add attachments to eTranscripts or paper transcripts if needed (e.g., resume, sample essays for a graduate application, etc.).

How can I request a transcript be sent overnight?
Answer: Students may have transcripts overnighted and receive a tracking number for an additional fee by ordering through Parchment *.

How can I check whether or not I have any transcript impacting holds?
Answer: Login to your Self-Service account. If you do not have access to your Self-Service account please complete the Banner Pin Request Form.

How much do transcripts cost?
Answer: There is not a fee for transcripts requested through Self-Service or in-person. There is a cost for all transcripts ordered through Parchment.

How soon after the end of the semester may I receive a transcript with the current semester grades on my transcript?
Answer: Your grades will be available in Self-Service (see View Grades in the Student Records section) as soon as the instructor enters your grades, but they will not print on your official transcript until 5-10 business days after the end of the term.

How long does it take to process my transcript request?
Answer: Paper transcript request are processed in 3-5 business days for in house processing, plus 2-7 business days for mail delivered via USPS. The additional process time is required over holidays and between academic semesters. Transcripts requested through Self-Service are processed within 1-2 business day, plus 2-7 business days for mail delivered via USPS.

How do I pay to have a transcript sent by express delivery?
Answer: This option is only available via Parchment.

Do you mail transcripts overseas?
Answer: Yes, transcripts can be mailed overseas by request a transcript through Parchment.

Can I receive my transcript by fax or email?
Answer: No, we do not fax transcripts. Transcripts are only emailed by using Parchment.

Can I access and print my records on the computer?
Answer: Yes, you may access your academic records on Self-Service. You may print an unofficial academic transcript by clicking on Student Records and choosing Academic Transcript or you can request an official transcript by clicking on Student Records and choosing “Requesting Official Transcripts”. This is available only if you attend spring 1994 to present.

Can I request my transcript by fax or written email?
Answer: No, we require a student’s signature to release a transcript, we do not accept phone or email request for transcripts.

Why can’t I request a transcript by phone or receive my transcript by fax or email?
Answer: The Federal Educational Rights and Privacy Act (FERPA) is a federal law that protects students’ educational records. Under this law, educational records can only be released to the student. A signature or photo ID is required to release or access any education record in order to protect students’ privacy and security of records.

How can I get my name changed on my academic records?
Answer: You must submit the Data Change Form with a copy of your Social Security card or ITIN and a valid government-issued photo ID reflecting the change. The following documents will be accepted: Social Security Card, IRS letter assigning ITIN, Driver’s license (or other state-issued photo ID), Passport, or military ID.

Am I able to receive an overnight transcript if I am enrolled with a balance?
Answer: No, you are not able to receive a transcript overnight if you have a balance, but are enrolled.

Why does my order still say “Order Submitted to School”?
Answer: If your order status says ‘Order submitted to the school,’ this means that transcript request has been received, but has not reviewed or processed yet. If your order has been in this status for more than a few days, contact us a luregistrar@langston.edu. If everything looks ok, we will approve and process your order as requested during the ordering process.

Status says “Download Confirmed,” but the school I’m applying to didn’t receive my electronic transcript.
Answer: If the status of the order says ‘Download Confirmed,’ this means your transcript was delivered to the school’s Parchment account and a school administrator downloaded it. However, it can easily be downloaded again. You should contact the school to tell them that they can download it again from within their Parchment account. They just go into the History section and search for your Document ID.

Status says “Shipped,” but my paper transcript didn’t reach its destination.
Answer: U.S. Mail typically requires up to seven business days for delivery. Unfortunately, we are only able to track the location of printed transcripts if you have selected FedEx overnight delivery.

I put the wrong destination on my order.
Answer: Due to security reasons, there is no way to change the email or mailing address once you have placed an order. You must submit another order.

I selected overnight/FedEx Delivery, but my order has not been received yet.
Answer: When you send a paper transcript, you can choose to send it by USPS or overnight delivery. We use FedEx for next-day delivery (if delivered in the USA). A few things to be aware of:

• Even though you selected overnight delivery, we must approve your order pending no holds and process your order before we can send it. If there is a delay with your order, then it is unlikely that your order will be delivered the next day.
• FedEx does not deliver on Saturdays or Sundays.
• FedEx does not deliver to PO Boxes.
• You will receive an email from FedEx with a tracking number.

How does the delivery of electronic transcript work?
Answer: When you place an order for an electronic transcript, the recipient will be able to download an electronic copy of your official transcript. The way an electronic transcript can be downloaded depends on how the order was placed.

• If you send your transcript directly to an email address (so when you place your order, you enter the recipient’s email address), the recipient receives an email with a link in it that takes them to a secure web page where they download the transcript.
• If you sent your transcript to an in-network school (so when you placed your order, you did not enter an email address, but selected the school when it appeared after you searched for it), the transcript lands in their Parchment account.

I received an email that said the recipient did not confirm the download.
Answer: This means that the recipient downloaded your transcript, but did not click the Confirm Download button. You should contact them to make sure that they downloaded your transcript successfully. They can still click the Confirm Download button. They simply go back to the original email they received from us, click the link, and then click the Confirm Download button.